Accounts Receivable Clerk (Part-Time 30 hours/week)

at Watoto Canada (view profile)
Location Burlington, Canada
Date Posted September 8, 2017
Category Other
Job Type Part-time


Industry: Not-for-Profit & Charitable Organization
Position Type: Part Time-Permanent – 30 hours/week
Location: 103-3310 South Service Road, Burlington, Ontario
Salary: Compensation commensurate with skills and experience
Start Date: October 2nd, 2017
Reports To: Director of Finance
Work Hours: 8am-2:30pm; Monday to Friday

Watoto Canada
Watoto Canada is a registered Charity that raises funds to care for over 3,000 orphaned and vulnerable children and women in Uganda, Africa. The children in our care are rescued as orphans by social workers, nurtured and cared for by loving mothers in a family setting, educated by teachers, healed physically and emotionally by caring doctors and counsellors, spiritually discipled by pastors, and supported by generous sponsors and friends from around the world. Watoto’s mission is to rescue a life, raise that individual to be a leader, so that they can rebuild their nation of Uganda, East Africa.

The Accounts Receivable Clerk is responsible for performing financial accounts receivable tasks, providing administrative support to the Director of Finance and providing support to other departments as required.

• Develop a working knowledge of bookkeeping as it applies to non-profit organizations.
• Perform bookkeeping functions using SAGE 50 Accounting
• Assist in the preparation of monthly and annual financial statements
• Ensure all credit card information transactions are posted in SAGE for 1st and 15th of each month for Wire transfer to Uganda (includes EFTs, PayPal, Stripe, Deposit, Choir)
• Cross-reference sponsorship payments
• Processing, updating, and tracking of annual renewals
• Assist with all donor/sponsor revenue receipts and receivables functions
• Update information in SAGE, received from the Sponsorship Care Coordinator regarding new sponsorships, payment options, cancellations, and address/information changes in all financial records to ensure that records are up-to-date and accurate
• Assist in the analysis and reconciliation of general ledger accounts and financial records
• Prepare and post journal entries in SAGE Accounting, including foreign exchange entries.
• SAGE GL maintenance on account setup activation/deactivation
• Process credit card transactions
• Managing and overseeing PayPal, EFT, STRIPE and Beanstream daily transactions. Follow up on *Declined* credit cards. Prepare a spreadsheet on and analyze all credit card declines for opportunities to recoup funds. Run batch processes to update Cash in SAGE from Banks/Contacts
• Balance monthly credit card and debit card transactions (includes EFT/PayPal/Stripe/MBL)
• Communicate with financial administrator when special funds are received such as church offerings and choir related donations arrive via Canada Post
• Prepares weekly deposits for the bank deposit (Automated/Manual deposit)
• Reviews, validates and prepares weekly EFTs for payment
• Manages and corresponds with overdue donors by way of email and mail merge
• Addresses donor inquires or complaints regarding errors on their sponsorship commitments

Other General Tasks
• File accounting and administrative records
• Assist with clerical tasks as required
• Perform additional tasks as requested by the Financial Director or Country Director
• Maintain a strong focus on maintaining confidentiality. All confidential records are locked at the end of each work day

• A solid understanding of bookkeeping concepts
• Proficiency with Sage 50 Accounting, Word, Outlook and Excel
• High School Diploma and previous bookkeeping experience
• A commitment to a high degree of accuracy in your work
• A strong personal motivation to provide exceptional customer service and interaction with the general public
• Able to be flexible, organize time efficiently and think creatively
• Carry out the duties of the position with independence
• Communicate openly, honestly and directly with supervisor and co-workers
• Able to multi-task and prioritize and to complete tasks accurately and on a timely basis
• A strong focus on maintaining confidentiality
How to Apply

Please send your cover letter and resume to by Saturday, September 22nd, 2017 and include “Accounts Receivable Clerk” in the subject heading of your email.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted. Thank you.

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